Job Opportunities

Administrative Officer

General Information

Tentative starting date: January 2024

Type of contract:  50% for one year, renewable depending on performance and funding availability

Location: Geneva, Switzerland

Deadline to apply: Monday, 18 December 2023 at 23h59 Geneva time


Responsibilities and duties

  1. Human resources (10%) :
    1. Ensure that all members of the staff are registered with the relevant local authorities (OCAS, OCPM, LPP, etc.) for the duration of their contract; 
    2. Update changes relating to employees throughout their contract (employee files, annual leave, absences etc.);
    3. Prepare employees'  salary data in Crésus salaires;
    4. Support the line manager in various human resources tasks.

  1. Administration (10%) :
    1. Manage office supplies stock and place orders.
    2. Liaise with service providers: cleaning services, telecommunications and/or any other service provider for the office.
    3. Be responsible for petty cash expenditure;
    4. Update and archive administrative documents. 

  1. Logistics (30%) :
    1. Provide support to the team in arranging  travel documents: checking requests for per diems, visas etc;
    2. Follow up requests for financial advances and/or reimbursement of employee’s travel expenses;
    3. Provide guidance on visa applications, manage travel arrangement and book tickets for participants in UPR Info’s  events, in particular for the Pre-sessions;
    4. Make room reservations, calculate and manage the per diems for the participants in UPR Info’events, in particular for the Pre-sessions.

What we offer

  • An international environment;
  • First-hand experience in the work of a human rights NGO;
  • An organisation that respects the balance between your private life and work.

Qualifications and criteria

  • Vocational Education in human resources and administration (or equivalent)  
  • 3 to 5 years' experience in a similar position or transferable skills
  • Knowledge of Swiss human resources rights and procedures (i.e. social security, work permits, etc.) 
  • Proficiency in Microsoft Office (Word, Power Point, especially Excel)
  • Knowledge of HR systems and payroll software is an asset


  • Fluent in French and English;


  • Strong organisational and problem-solving skills;
  • Good  work methodology;
  • Ability to work independently;
  • Confidentiality;
  • Good interpersonal skills and ability to work with and support teams;
  • Sense of responsibility and organisation;
  • Ability to manage several tasks simultaneously and prioritise the daily workload.


  • Previous experience in NGOs is a plus

Application procedure

Candidates can apply for the position by sending a CV (2 pages maximum) and motivation letter (1-page maximum) to: [email protected]. The application process will close Monday, 18 December 2023 at 23h59 Geneva time. Only full applications in compliance with this procedure and with the qualifications and criteria will be considered.

Only short-listed candidates will be contacted.

UPR Info is an equal opportunity employer, and does not discriminate on the basis of gender, ethnicity, disability, age, religion, marital status or sexual orientation.